Fleet management software

Run your whole fleet from one system.

TracFast is fleet management software for UK businesses that run vans and cars. Track vehicles live, hand them out and check them back in, stay on top of MOTs, PCNs and insurance, and manage repairs and costs, all from one login.

  • Live GPS tracking
  • Check-out & returns
  • MOT, tax & PCNs
  • Workshop & costs
Book a demo Become a Pilot Partner

From £3 per vehicle, per month. Use only the modules you need.

Built at Skilled Solutions, and running their fleet every day.

280+vehicles managed
110+live trackers
6.7mGPS positions a month
8,700+documents handled
Why TracFast

Built by a fleet operator, for fleet operators

TracFast started inside Skilled Solutions, a UK business supplying multi-drop delivery drivers and vans. Running that fleet meant living in five different systems: trackers in one place, hire records in another, PCNs in spreadsheets, and maintenance and vehicle inspections somewhere else. Nothing talked to anything.

So we built one platform that does it all, proved it on our own vehicles every day, and opened it up to other fleets.

Before

Tracker portalHire spreadsheetPCN inboxWorkshop systemInspection photosOffice rota

With TracFast

One loginOne vehicle recordOne source of truth
How it works

A vehicle's whole life, in one place

Every step feeds the same record, so the history, photos, documents and costs are always there when you need them.

  1. Add

    Scan the plate. DVLA and vehicle data fill in the details, and you can pair a tracker there and then.

  2. Assign

    A guided check-out: walkaround photos, an AI damage check, driver, terms and signature.

  3. Track

    Live location, journeys, speeding, idling and crash alerts as it's driven.

  4. Stay compliant

    Tax, MOT and insurance dates, driver licence checks, and PCNs dealt with as they arrive.

  5. Return

    A 14-shot walkaround, AI flags new damage, recharges from your rate card, driver signs off.

  6. Repair

    Assessments and job cards, parts lookup and workshop invoices.

  7. Retire

    Sell, scrap or return it to the supplier, with the full history kept, and bring it back if it returns.

The platform

Everything TracFast does

Ten areas, one set of vehicles, drivers and records. Switch on only what your business needs.

Vehicles & assets

A complete record for every vehicle

One profile per vehicle, from the day it arrives to the day it leaves, with everything linked to it.

Vehicles list

Search, filter and sort the whole fleet, choose your own columns and open any record.

Vehicle profiles

Specs, assignment, compliance dates and commercials at a glance, with the full history underneath.

Add vehicles in seconds

Scan the plate and let DVLA and vehicle-data lookups complete the record.

Look up any vehicle

Check tax, MOT and model details for vehicles that aren't on your fleet.

Custom vehicle fields

Add the fields your business needs to every vehicle record.

Disposal and reinstatement

Mark for sale, complete the disposal, and reinstate a vehicle that comes back, with nothing lost.

Labels

Print labels straight from TracFast.

Assignments & hire

Who's got what, and in what condition

For rental vehicles and driver-owned (grey fleet) vehicles alike.

Check-out wizard

Scan the vehicle, capture the walkaround, review AI findings, choose the driver and terms, then sign and save.

Returns

A 14-shot walkaround, new-damage marking with an AI check, fuel and cleaning, and driver sign-off.

Assignments board

Every vehicle's current state, contact and agreement, with PDFs and photos for each record.

State changes with a PIN

Move vehicles to Workshop, Bodywork, Available and more, authorised by a manager PIN.

Grey-fleet onboarding

Bring drivers' own vehicles on board with the checks and documents you need.

Appointments

Book collections, returns, inspections and checks, then reschedule or cancel from the schedule.

Compliance & audit

See what's due before it becomes a problem

Deadlines, driver checks and evidence, all tied to the vehicle and the person.

Fleet compliance tracker

Tax, MOT and insurance status for every vehicle, with what's overdue or due soon.

Driver licence checks

DVLA checks with penalty points, licence status and a clear verdict for each driver.

AI damage reports

The AI marks damage on vehicle photos; your team confirms it, adds their own and saves the report.

Walkaround video inspections

Watch drivers' walkaround videos, flag any for investigation and record notes.

PCNs & documents

Paperwork that files itself

Scan it, send it or upload it, and TracFast reads it and puts it in the right place.

PCN queue

Upload scanned parking tickets, check the fields the AI has read, then confirm and file each one.

PCN actions

Redirect to the driver, pay, appeal, recharge or write off, with every step logged.

Document capture

Invoices, PCNs and insurance documents are read and routed to the right vehicle automatically.

Scan to email

Send documents straight from the office scanner or printer into TracFast.

All documents

Every document searchable and linked to its vehicle, driver or invoice.

Finance

Know what each vehicle earns and costs

Rates, charges and invoices connected to the vehicles and drivers they belong to.

Supplier invoices

Upload an invoice or a photo of one, check the read fields, then approve and track it to Paid.

Hire rates

A daily-rate grid by vehicle class and year that feeds your payment figures automatically.

Rental payments

A daily snapshot of hire charges you can filter, drill into and export.

Recharge rate card

Your chargeable items with prices, units and VAT, used when recharging on returns.

Driver charges ledger

PCNs and recharges owed by drivers, tracked in one place.

Fleet analytics

See which vehicles make money, which lose it, and how well the fleet is used.

Maintenance & workshop

Repairs without the chasing

From spotting the damage to paying for the repair.

Jobs and assessments

Open a job or damage assessment against a vehicle and follow it through to completion.

Parts lookup

Find the right parts for the exact vehicle from an industry parts catalogue.

Workshop invoicing

Raise invoices for workshop jobs and assessments from the job itself.

Off-road visibility

See which vehicles are off the road and why, so nothing sits forgotten.

Insurance

Policies and claims, organised

Keep the cover and the claims history together.

Fleet policies

Store each policy with its insurer, dates, inclusions, exclusions and endorsements.

Driver eligibility

Policy endorsements feed the DVLA licence check, so you know who's covered to drive.

Claims and loss-runs

Keep the claims register and insurer loss-runs together.

Evidence to hand

Crash data, photos and dashcam clips linked to the vehicle when you need them.

Telematics

Live tracking that joins up with everything else

Location and driving data feed straight into the vehicle and driver records.

Live tracker

Find vehicles, filter by depot and watch a chosen set of vehicles live.

Journey replay and trips

Replay any journey and see trips with distance, duration and top speed.

Crash, unplug and jamming alerts

Know straight away when a vehicle has an impact or its tracker is tampered with.

Geofence zones

Map zones such as tolls, pounds and your own sites, or import them from KML.

Tracker management

Keep tracker stock, record installs, edit device and SIM details, and send commands.

Dashcam library

Search dashcam photos and videos by vehicle, date and event, and play them in place.

Hardware

Works with Teltonika and Meitrack trackers, including plug-in OBD units.

People & roles

The right people, with the right access

Drivers, customers and your own team, all connected to the vehicles they use.

Contacts

Driver and customer records with their licence, documents and history.

Users and invites

Invite colleagues by email and choose their role.

Permissions

Switch features on or off by role, so each person sees what they need.

Departments and focus areas

Define roles and departments that drive staffing, alert routing and handoffs.

Workforce & office

Run the office from the same place

The back-office tools most fleet businesses keep in spreadsheets.

Staff rota

Colour-coded roles for each person, every weekday.

Who's in

Morning and afternoon attendance, with leave booked in bulk.

Training matrix and library

Track certificate expiries and refresh them by completing courses.

Office compliance

See whether trained first aiders and fire wardens are actually in today.

Office asset register

Laptops, phones, keys and other kit assigned to staff, with history.

Visitor sign-in

Sign visitors in and out, and see who's in the building or expected.

Reports

Reports that tell you what to do next

Each report comes with plain-English guidance on how to read it and act on it, including how to coach a driver fairly with the evidence.

Driver safety scorecard

A 0 to 100 score per driver, and what's behind it.

Speeding

Speed bands, peak speeds and time over the posted limit.

Crash and impact

Severity, direction and the g-force trace for every impact.

Idling and journeys

Engine idling versus keys-in idling, and switch-off discipline.

Trips

Every trip with distance, duration, top speed and harsh events.

Mileage and utilisation

Spot vehicles that aren't earning, and put a £ figure on it.

Fuel and CO₂

Estimated fuel use and emissions, and what to chase.

Security and tamper

Unplugged and jammed trackers, and which ones matter.

Tracker and vehicle health

Offline trackers and weak batteries before they become blind spots.

Vehicles off road

What's off the road, why, and for how long.

PCNs

Penalty charges by vehicle, driver and outcome.

Driver compliance

Licence checks and driver documents across the fleet.

Scheduled digest emailsFleet-wide tolerance settingsAsset and hire reportsCSV exports in your own formats
AI built in

AI where it saves real time

Used for the jobs that eat hours, with a person always able to check and confirm.

Ask Jason

A built-in assistant that answers questions about your fleet in plain English, helps you find your way around and passes you to a real person when needed.

Damage detection

Vehicle photos are checked for damage at check-out and return, so new damage stands out and your team confirms it.

Document reading

PCNs, supplier invoices and insurance documents are read automatically, ready for a quick check instead of manual typing.

Your platform

Set up the way your business works

Make it yours

  • Your branding. Your logo, colours and email address across the platform.
  • Notifications your way. Choose the channel for each event: email, SMS, Microsoft Teams, webhook or the in-app bell.
  • Permissions by role. Switch features on or off for each role in your team.
  • Regional settings. Miles or kilometres, mph or km/h, across the app and reports.
  • Custom fields and exports. Add your own vehicle fields and save CSV formats for the way you report.

Works with

Teltonika and MeitrackGPS trackers and OBD units
DVLAVehicle and driver licence data
Parts catalogueExact-fit parts for workshop jobs
Microsoft TeamsAlerts and enquiries in your channels
Office scannersScan straight into TracFast
Android appTracFast on the move
Help centreGuides at tracfast.info
Developer portalIntegrations at tracfast.dev
Pilot Partner programme

Become a Pilot Partner

We're inviting UK fleets to run TracFast free for six months, and help shape what it does next.

Up to 50vehicles
Everythingon this page included
6 monthsfree of charge

What you get

  • Free data migration from your current systems
  • Onboarding training for your team
  • A named contact throughout
  • A real say in the roadmap

What we ask

  • Put TracFast to real use, with most of your vehicles live by month two
  • A short monthly feedback call
  • Permission to name you as a Pilot Partner (we always ask first)

At month six

  • Move to a paid plan at a Pilot Partner discount
  • Or walk away, with nothing to pay
Apply to be a Pilot Partner
Pricing

Simple per-vehicle pricing

Pay per vehicle, per month, for the modules you use, with a discount when you take all four. Tell us about your fleet and we'll put together a quote.

Get a quote
From
£3
per vehicle, per month
  • Asset ManagementVehicles, assignments, maintenance, workshop and finance
  • People ManagementDrivers, customers, users, roles and office tools
  • ComplianceCompliance tracker, licence checks, PCNs, documents and insurance
  • TelematicsLive tracking, alerts, reports and dashcam
Contact

Talk to us

Book a demo, ask a question, or apply for the Pilot Partner programme. We'll get back to you within one working day.

Emailhelp@tracfast.io
Already a customer?Log in to TracFast